BylawsUpdated Thursday December 14, 2017 by Jon Marlowe.
The Calvert Babe Ruth League shall be managed and overseen by the Executive Board, which shall consist of the President, Vice President/Commissioner of Baseball, the Secretary, the Treasurer, the Ways and Means Chairperson, plus five age group Commissioners. Each Executive Board member shall be duly nominated and elected by a majority vote of the General Membership ant the Annual Meeting, to be held in November every other year. In the event any Executive Board member is unable to complete his/her term, and a vacancy of the Board occurs, said vacancy shall be filled according to Article VI of the League Constitution.
SECTION 1 – President/Chief Executive Office
The President shall be responsible for the enforcement of the constitution and bylaws of this league. He/She shall preside over, and preserve order at all meetings. He/She shall vote only in the event of a tie vote on any issue, with the exception of secret ballots on which he/she shall cast his/her vote along with all other members of the league.
In, addition, the President shall ensure that all tournament teams remain eligible in District, State, Regional and World Series competitions. The President shall be responsible for reviewing the budgets of the League.
SECTION 2 – Vice President/Commissioner
The Vice President/Commissioner shall be responsible for the operations of the Baseball division of the league and for the management of said Division’s equipment. In addition, he/she shall serve as Senior Representative in the event the President is unable to attend meetings of the Executive Board. The Vice President shall oversee all Age Group Commissioners, in his/her division.
SECTION 3 – Secretary
The Secretary shall be responsible for recording and maintaining the minutes of all proceedings on the Executive Board and for all Calvert Babe Ruth League correspondence. The League is required by law to maintain current Resident Agent information file with the State of Maryland’s Department of Assessment and Taxation. Therefore, upon change in the President, Secretary shall send notification of the change to the State of Maryland, State Department of Assessment and Taxation, as 301 Preston St, Baltimore, MD 21201, within thirty (30) days of the election of the new President.
SECTION 4 – TREASURER
The Treasurer shall receive and keep all funds of the Calvert Babe Ruth League, and shall disperse said funds only upon order of both the President and Vice President. In addition, he/she shall prepare and make monthly written reports to the Executive Board as well as a verbal treasurer’s report at each general membership meeting. The Treasure shall be audited annually by the audit committee. The audit shall be performed prior to the new Executive Board members assuming their duties. The Treasurer shall open/maintain a checking account requiring the names of the President, Vice President and Treasurer. Two signatures shall be required on each check.
SECTION 5 – WAYS AND MEANS CHAIRPERSON
The Ways and Means Chairperson shall be responsible for establishing and coordinating all fund raising activities as well as assisting with registration and handling sponsor dues. In addition, the Ways and Means Chairperson is responsible for the setup and supervision of game day refreshments and starting and supervising a 50/50 at monthly meetings.
SECTION 6 – AGE GROUP COMMISSIONERS (5 TOTAL)
The Commissioners are as follows:
4-6 year old league (Tee-Ball)
7-8 year old league (Machine Pitch)
9-10 year old league (Minors)
11-12 year old league (Majors)
13 and over plus Travel Ball
The Commissioners are responsible for the following:
Must collect and take inventory on all previous years’ equipment and uniforms.
Meeting with the President and Vice President to analyze and select Coaches for needed teams.
Hold meetings with your league coaches as needed.
Oversee meetings; no need to vote on league issues, unless serious violations or misinterpretations of Babe Ruth or baseball rules are challenged.
Report all league meetings to Vice President/Baseball Commissioner soon as possible.
Main contact person for the league i.e. equipment and uniform issuance and /or replacement, any scheduling problems, any umpire problems, watchdog all teams for fundraiser participation, responsible for contacting and updating all baseball information for media rep.
Stay in contact with proper Executive Board Members of Committee Chairperson as needed.
Keeps league running smoothly and efficiently.
The following committees shall exist at all times. In addition, the Executive Board shall have the power to call upon said standing committees and to create new, appropriate committees as necessary to conduct the business of the League.
SECTION 1 – EXECCUTIVE COMMITTEE
The Executive Committee shall consist of the President, Vice President and the Secretary. The purpose of this committee shall be to review all budgets and to submit a consolidated budget to the Executive Board.
SECTION 2 – AUDIT COMMITTEE
The Audit Committee shall consist of the Vice President, who will chair the committee, and the Secretary. The purpose of this committee shall be to organize and oversee the annual audit of the Leagues funds and to disburse funds as required for the operation of the League. No funds shall be dispersed without the approval of the Executive Committee. No funds shall be dispersed without line-item accountability.
SECTION 3 – FINANCE AND BUDGET COMMITTEE
The Finance and Budget Committee shall consist of the members of the Executive Board. The purpose of this committee shall be to prepare a budget that contains all necessary items for the League’s operation.
SECTION 4 – CONSTITUTION AND BYLAWS COMMITTEE
The Constitution and Bylaws Committee shall consist of the Executive Committee. The purpose of this committee shall be to review, and to make recommendations on, all proposed changes to both the Constitution and the Bylaws of the League.
SECTION 5 – ADVISORY COMMITTEE
The Advisory Committee shall consist of the 5 Age Group Commissioners. The purpose of this committee shall be to oversee the actions of the Calvert Babe Ruth League and to make recommendations to the Executive Board as needed. Past Presidents, Vice Presidents and Commissioners shall automatically serve on this committee. The Vice President/Baseball Commissioner shall chair this committee.
SECTION 6 – FIELD COORDINATORS AND SCHEDULING COMMITTEE
The Field Coordinators and Scheduling Committee shall consist of the President and Vice President. The purpose of this committee shall be to coordinate fields between the League and Calvert Parks and Rec. In addition, this committee shall be responsible for the scheduling and rescheduling of games.
SECTION 7 – DISCIPLINARY COMMITTEE
The Disciplinary Committee shall consist of volunteers from the General Membership, appointed by the Executive Board. The purpose of this committee shall be to review all charges placed against any member of the League, and to make recommendation’s regarding resolution to the Executive Board. From within the Committee a Chairperson will be appointed by the Executive Board. Note: (If such committee cannot be found through General Membership the Executive Board will handle all disciplinary issues.)
The General Membership shall consist of those individuals who pay all required League fees. An individual shall be considered a member in good standing when he/she abides by the requirements of the Constitution and Bylaws of the League, maintains good sportsmanlike conduct, and projects the objectives of the Babe Ruth Baseball ideals.
SECTION 1 – VOTING
The General Membership shall be eligible to nominate and elect, by majority vote, members of the Executive Board. Nominations shall be held in October. Such elections shall be held annually in November. Past Presidents, Vice Presidents shall maintain full voting privileges at General Membership meetings. Each member shall cast only one vote regardless of the number of voting positions held.
SECTION 2 – EXPULSION
Any member of the League or representative from a team shall seriously be considered for expulsion for the League for not complying with the provisions of Article III of these Bylaws.
RULES AND REGULATIONS
Calvert Babe Ruth League shall abide by the Babe Ruth Baseball Rules and Regulations. In addition, those rules and regulations duly established by the respective State and Regional origination shall be considered in this League.
RULES OF ORDER
Roberts Rule of Order shall be parliamentary authority on all matters not covered by the Constitution or the Bylaws of the League.
The order of business at all monthly meetings and the annual meeting of the Calvert Babe Ruth League shall be as follows:
Call to order by presiding officer
Secretary reads minutes from last meeting
Treasurer’s report – motion to accept, seconded and voted on
Ways and Means report – discussion of any issues needed to be voted on
Good and Welfare